E-signature evidence
Filosign is designed to support evidence used in many electronic signature workflows: intent, consent, attribution, record integrity, timestamps, and retention. Filosign does not decide whether a specific document is valid in your jurisdiction.
This guide is not legal advice. For formal terms, see E-signature validity.
When to use this
Section titled “When to use this”- Legal or compliance asks what Filosign records for e-sign disputes
- You are comparing Filosign proof exports to what your counsel expects
- You need to know what Filosign does not provide (QES, notarization, enforceability rulings)
- You are choosing which download format to send to finance or audit
How it works
Section titled “How it works”Filosign focuses on:
- Private documents (Filosign does not read plaintext in normal operation)
- Downloadable proof packets for counsel and audits
- Optional long-term archival as a separate subscription
- Tamper-evident signing records designed for disputes
| Question | What Filosign captures |
|---|---|
| Did they mean to sign? | Required fields completed, signing confirmation in the app |
| Did they agree to electronic records? | Acknowledgement step before access (when shown) |
| Who signed? | Account, email on the session, signing event in proof export |
| Was the document changed after send? | Fingerprint of files and field layout at send time |
| When did it happen? | Timestamps in the proof report |
| Can we keep records for years? | Exports you download plus optional archival storage |
Your lawyer still decides if a workflow fits your jurisdiction and document type.
Example workflow
Section titled “Example workflow”An operations lead sends a vendor agreement through Filosign. Before closing, they ask counsel what evidence Filosign provides. Counsel reviews E-signature validity, downloads the proof packet after signing, and keeps the proof report PDF in the contract file.
What to watch out for
Section titled “What to watch out for”Filosign does not provide:
- A ruling that your contract is enforceable locally
- Qualified electronic signature (QES) or eIDAS-qualified status
- Notarization, witnessing, or paper replacement
Some document types may not fit e-sign at all. See E-signature validity.
How to get evidence out of the app
Section titled “How to get evidence out of the app”| Download | Best for |
|---|---|
| Proof packet | Full archive for legal or compliance |
| Proof report | Quick human-readable review |
| Document + proof PDF | Sharing one file |