Verification records

Filosign records signing events in a way that can be checked outside the app. This helps your proof packet remain useful even when the document needs to be reviewed later by finance, legal, a grant reviewer, or a counterparty.

Everyday users can rely on the proof packet. Technical reviewers can inspect the underlying public references when deeper verification is needed.

When to use this

Someone disputes who signed or when a signature happened
Counsel or audit asks for evidence that can be verified outside Filosign
You need to understand what happens if an envelope is voided or a signer is changed
Finance wants to know what payout or gated-file events were recorded

How it works

Filosign builds a verification record when you run a workflow.
The record captures who sent and signed, timestamps, field completions, voids, signer changes, and payout or gated-file events when applicable.
Key facts are anchored to a public record that third parties can check.
Document bytes, signature images, and typed field values stay in encrypted storage and exports, not in that public record.
You download the human-readable version as a proof report or proof packet.

Filosign can void an incomplete envelope (cancel the workflow). That adds a void entry. It does not erase signatures that already happened.

Example workflow

After a grant closes, an auditor asks whether both parties signed on the dates shown in the contract file. The team shares the proof packet. The auditor reads the proof report for everyday questions and, if needed, checks the public references listed for independent verification.

What to watch out for

Filosign does not tell you whether a document is legally valid in your country. See E-signature evidence.
Signers do not need crypto knowledge. Filosign handles the technical steps in a normal browser flow.
Plan ahead if wallets or emails are sensitive; completed signatures remain in the record.

How to review records in the app

Open a completed or voided envelope.
Download the proof packet or proof report.
Share the proof report with counsel for day-to-day review.
Use the independent verifier to check the ZIP against the public ledger. Open proofs/ only if an expert wants raw verification files.